Optimize the quality

1 Optimize the quality of your professional reading

You are probably one of about 80% of people who read at a speed of less than 240 wpm (words per minute). Then you should definitely deal with this topic. The potential is enormous. The average reader already achieves a time saving of around 14 working days a year with an increase in the reading speed of 25%. At this point, I hardly dare to say that many of my participants manage to double their reading speed with little effort! The goal is of course a “safe” acceleration, where your reading comprehension
remains at least the same or even increases. The training of this skill takes little time, is easy to learn and worthwhile immediately.

2 Only retrieve emails at fixed times

Self-determined work begins with the e-mails. The expectation that an e-mail must be answered within 10 minutes is stressful and unrealistic. Dare to check your emails only a few times a day and turn off all notifications (flashing, tones). Be aware of 30 minutes in which you process as many emails as possible. This tip also works well with the following “MOUSE Principle”.

3 Do small tasks immediately according to the “MAUS principle”

The mouse principle is written like the right mouse, ie M A U S. These letters stand for simple action steps. When you hold a document in the inbox, you should use this first contact to make a clear decision. Here the MOUSE principle helps you. Each letter of the word mouse represents a statement or action. M like “garbage”, A like “file folders”, U like “do I do something?” And S like “sending to others”. M – like garbage: It is a great relief for you to throw unnecessary information in the trash. If you immediately notice that a document is not helpful, that will hardly change in the near future. What is certain, however, is that this mountain always radiates insecurity and also stress because it is unprocessed. This applies to the trash in the office and also on your PC.

A – Like File Folders: Just pin down what you really need. Important: Do it immediately or in a timely manner. Filing documents also works very well at a time when you can not work creatively, concentrate on reading or decide well. Even in a tired condition, the documents still find the right folder. Again, this principle applies to real folders as well as to computer documents. U – how do I take something? If you decide to edit, then sort the document immediately into the appropriate project folder, etc., and make a note of the completion date in your calendar.

S – how to send to others? Passing on the right information to the right people can be of vital importance to you or the company. One of the positive rules of behavior in times of information overload is to only selectively forward information to others. Just to get rid of something, or because
you did not think straight, you’d better not send anything.

4 Clean up your desk

Some employees say that only a chaotic desk is an indicator of good workload in their company. Well, if that is so, you should better ignore the following hints. I do not want to be responsible for having to do more work.
Otherwise, it is probably more in the realm of legends that a messy job is helpful. Your brain likes to be distracted from everything that is perceived in between. This can be the screensaver, the conversation at the next table or even the many documents that have nothing to do with the current execution. The efficient use of information requires a high concentration! There are still some dangers on the Chaos desk: documents have to be searched for too long …, the overview is missing, what and when must be
done …, lure, always new things to start, but not to finish, etc. Annoying is to take a document several times in the hand, briefly to capture the content and then undetected to put back on any pile.

5 Relax your “Stone Age brain” in between

It’s just like that, our Stone Age brains need relaxation. Unfortunately, there is hardly any opportunity in today’s working world. Our rhythm has decoupled from natural conditions. Day and night times as well as the annual rhythms no longer necessarily influence our lives. I can still remember a holiday in a tent.

At 6 pm it was getting dark. My only technique was the flashlight. Well, what do you do under such conditions? Sleep! But I woke up in the morning with sunrise. At home, this would be unthinkable for me, because our modern “living cave” offers 24 hours a day light, electricity, heat, information and entertainment and thus not a mandatory framework for rest periods.Relaxation is something we in our lifestyle today rather “artificial “must be taken into account and used in a targeted manner in order to remain permanently efficient and healthy.

In occupational medicine, it is an important topic today. In order to avoid mental overload in the workplace, it is important to have in between times again and again small relaxation phases.

6 Avoid multitasking situations

It is now part of everyday working life that we (try) to do everything at the same time. But brain research warns: multitasking does not work really well … too many mistakes! Occupational medicine supplements: Too much stress! Try to concentrate on one task and block more things. Your efficiency will increase and at the same time you will do something for your health. Also, be aware of how often you get into such multi-tasking situations and consciously try to reduce them.

7 Take care of your diet during the work phases

A full stomach is a bad base to concentrate on. Everyone has already had this experience. Make sure that your high-performance phases are not slowed down by eating too much and your brain is only occupied with digestion.

8 digital timeouts

For many contemporaries, it has become a problem … Without smartphone, tablet and Wi-Fi, fear of loss come on. That sounds weird, but it’s a scientifically studied phenomenon! Do the experiment and turn off your equipment or leave it at home. Not being available for a day is a good contribution against the perceived flood of data and for your health.

9 Share brain-friendly information with others

The message of being in a system where “rules of the game” and habits are invariable is still very prevalent, as is the daily flow of data. “In our company, everyone does it …” is one of the most typical Statements that I hear over and over again. Especially because the vast majority think and act that way, you will notice if you behave differently. I promise you, you will notice above all “positive”!

Your environment, for example, will gratefully acknowledge that you are still properly relaying emails. You will even be very grateful if your letters, emails and lectures are brain-friendly. A well-understood language, short sentences and the renunciation of unnecessary foreign words will attract attention. Try it.

The bottom line is that you will better achieve your career goals. More recognition and sympathy are sure, because brain-oriented language and structure create a working atmosphere at eye level. It will also make it easier for your target group to make “the right” decisions if your arguments are better understood.

At some point, your positive behavior will rub off on your colleagues and customers. If you treat other people in an exemplary brain-oriented manner, your counterpart will also feel motivated to do so. What’s the name of the saying? “How to call it into the brain.”