Successful tips for a healthy and efficient handling of the daily flood of information
Working life has changed. If you had an office job thirty years ago, you did not have to be bored. But the amount of detailed information at that time was much lower. One cause is the many ways in which information reaches us daily. Where used to be telephone and post, today are also mails, smartphones, social networks, intranet and cloud computing. Everything should go fast. Information Holschuld instead of self-determination dominate everyday life.
In the best case, management considers it a priority to create a “healthy” and efficient information culture. This also means that individual employees are protected from too much “unproductive” information. In reality, this rarely succeeds.
The less the company cares about such structures, the more the individual employee should take care of a healthy and well-functioning work environment. There are many tips and techniques. And it’s important to examine the habits and behaviors that you love. Do not participate in every new social network, appoint appointments yourself and take your own work routine back into your own hands. The claim to answer every mail immediately is not efficient. Those who answer their mails only two or three times a day are fast enough and create space for other tasks.
It is important to take a closer look at the situation in the first step.
In addition one should find out if overstimulation is “homemade”, or if rather other persons have an influence on it.The standard explanation: “in our enterprise that’s the way it is” is simple, but mostly incorrect. It turns out, for example, that employees within different departments can come up with different solutions to handle the stress and flood of data.
Mostly the consequences of a switched off cell phone are not as bad as feared. What seems brave in the beginning, is routine after a short while – in the company processes and for oneself. Often it is their own high expectations, the desire to control as much as possible or the concern that they are being negatively considered unreachable. Whoever is available, does not work more productively. And some mail can sometimes stay three hours.
There are certainly more than ideas or recommendations on how to reduce your daily flood of data. The suggestions selected here are subjective and result from the experience of thousands of seminar participants.
The focus is on a healthy and brain-friendly thinking and working, but not for performance at any price. By the way: All points can be implemented with a rather low effort. Nevertheless, it can be very good
that your personal looks very different! Please do not be shy to create your own favorite list and of course implement it.
- Work on your attitude to dealing with the flood of data
What use 100 tips against the daily flood of data, if you are not seriously convinced to be able to change something. Most of the people I talk to about the subject lack a vision or at least a little optimism about it. It also means illuminating your present situation and defining personal goals. What motivates you to rethink and change your information behavior? Which changes have a tangible benefit for you or simply: “What good is it for you, your health and joie de vivre, the family, the hobbies …? Write down your personal goals and also consider which concrete steps are necessary for implementation. The next step is the “brave trial and error”. It’s always an exciting experience for me when attendees share their positive experiences of curbing the flood of personal data.
- Bring forth an important task in the morning A real insider tip … Most plunge into the morning business in the morning and are quickly frustrated when added to the unfinished tasks of the previous day still 50 new emails. Try the following alternative: Begin the morning with an important task that you may have already defined the night before. Take 30 to 60 minutes and create a sense of achievement. And then you dive into the daily chaos.
- Create space for a “quiet hour” Several studies have proven that information can be processed efficiently and successfully especially
when there are “trouble-free” working hours – no telephone, no e-mails, no knocking at the door – set up such times once or twice a week If you enter these appointments “with yourself” in the calendar,
communicate these times with the employees and colleagues. You will be amazed at what you can do in an undisturbed hour!
- Write down the next steps Do not end a work or a project without writing down the next steps. It is very helpful and efficient if you
are dedicated to a task and already know what the next concrete steps are.
- Sort your tasks according to the situation The typical “do-it-yourself list” is rather demotivating, too long and often inappropriate for your work situation.It makes sense to sort tasks to best fit your personal situation.Since you can use your computer as a relational database, it is very simple Sorting criteria are: time (30 min., 60 min., etc.), the place (in the office, on the train, etc.), your personal energy (fit, average, tired), the Priority (important, urgent) So, for example, if you have 30 minutes to spare, you may be a bit tired and on the train, filtering out the task that’s right for you.
- Pay attention to your “chronobiology” Every person has daily phases in which he is more or less efficient. Put your demanding tasks into the periods where you are particularly alert and receptive. For example, reading difficult texts requires a period when you are very awake and receptive.